Awards and local training that does not have Coast Guard course identification numbers will NOT show up on your transcript. Please DO NOT include this type of information, since it we can not add it to your transcript.

When documentation is submitted, please wait approximately 15 days before logging into JST to check your transcript for the change. After logging in, the Transcript Update Status will let you know when the documents were received and current status of the documentation.

When you communicate with us about your records, please include the following:

• your full name (include first, middle, last)
• the last 4 digits of your Social Security number
• your current e-mail address or other methods of contact (telephone number)
• if you send us documentation, make sure they are copies, NOT ORIGINALS, as items will NOT be returned

Contact Information:

Email Coast Guard Institute Registrar's Office

Commanding Officer (RO)
USCG ETQC
1430-D Kristina Way
Chesapeake, VA 23326


Fax:    (757) 366-6575
Email: ETQC-SMB-RO@USCG.MIL

How do I update missing or incomplete personnel data on my JST?

Active Duty: Have your ESO email the ETQC Registrar's Office with documentation to add the missing item(s).

All Others: Mail, fax, or e-mail to the above sources. Be careful not to submit sensitive information through e-mail or fax.

Veterans: Mail certified or notarized "to be true" copy of DD Form 214 to the Coast Guard ETQC. Send copies of all DD 214(s). DO NOT SEND YOUR ORIGINAL. Identify the issue that needs to be resolved. Please include accurate contact information with your documentation.

How do I add missing courses to my JST?

Active Duty: Have your ESO email ETQC Registrar's Office with documentation to add the missing item(s).

All Others: Mail, fax, or e-mail to the above sources. Be careful not to submit sensitive information through e-mail or fax. Please identify the missing item(s). Ensure important information is included with the documentation, such as name of course, course number, location and dates. Allow up to 15 days for changes to appear on the JST.

Active and Veterans: Training while serving in the Army, Marine Corps or Navy: View the update information for the specific branch of service for instructions:
      ARMY View
      MARINE CORPS View
      NAVY View

This section lists your Coast Guard, and if applicable, your other Military Occupational History

How do I add missing rates to my JST?
Active Duty: Have your ESO email the ETQC Registrar's Office with documentation to add or update the missing item(s).

All Others: Mail, fax, or e-mail to the above sources. Be careful not to submit sensitive information through e-mail or fax. Please identify the missing item(s). Ensure important information is included with the documentation, such as name of rate, date at missing level, and/or confirmation of appointment. Allow up to 15 days for changes to appear on the JST.

Active and Veterans: Military experience (MOS, MCE, NER, NEC, etc) while serving in the Army, Marine Corps or Navy: View the update information for the specific branch of service for instructions:
      ARMY View
      MARINE CORPS View
      NAVY View

Will my college courses appear on the JST?

Only courses that were paid by Tuition Assistance will appear on the JST.

What if a score report doesn't show up on my JST?

Active Duty: Have your ESO email the ETQC Registrar's Office with documentation to add or update the missing item(s).

All Others: Mail, fax, or e-mail to the above sources. Be careful not to submit sensitive information through e-mail or fax. If the CLEP, DSST, or ECE and DLPT test scores are missing from the JST, provide official documentation showing the test taken, date taken, and score or skill level. Submit documentation as noted under Coast Guard Training/Courses.